Managing Properties

Viewing Your Properties

Navigate to Online Auctions > View All in the sidebar to see all your properties. This section shows:

• Property overview - Thumbnail, address, and title.
• Status - The current stage of the property (Draft, Pending, Active, etc.).
• Lot number - The assigned lot number, if part of an auction.
• Current price - The highest bid or starting price.
• Reserve price - The minimum price the seller will accept.
• Bids - Total number of bids received.
• Watchers - Number of users watching the property.
• End date - When the auction closes.

Filtering and Searching

Use the toolbar at the top to filter properties by:

• Search - Search by property address or title.
• Status - Filter by property status (e.g. Active, Draft, Sold).
• Organisation / Branch - Narrow results to a specific branch.
• Date range - Filter by auction end date.

Adding a New Property

1. Navigate to Online Auctions > Add Online Auction in the sidebar, or click the Add Property button on the properties list page.

2. Complete the property form across the following tabs:

Listing Tab

This is the primary tab where you configure the auction listing:

• Title - A headline for the listing.
• Method of Sale -
• Auction Type - Select Traditional or Conditional auction.
• Branch -
• Lead Negotiator -
• Join Agent -
• Sister Whitelabels -

Property Tab

Enter the property details that buyers will see:

• Property Type - Detached, semi-detached, land, commercial, etc.
• Tenure - Freehold, leasehold, or other.
• Bedrooms, bathrooms, receptions - Room counts.
• Lot Number - Optionally assign a lot number.
• Council Tax Band -
• EPC Rating - Energy Performance Certificate rating.
• Property Features -
• Description - Full property description (supports rich text).
• Other Key Information -

Location Tab

• Address - Enter the full property address.
• City -
• Postcode - Used for map positioning and search.

Media Tab

Upload images and videos for the property listing:

• Gallery Images - Upload multiple property images. Drag to reorder. The first image becomes the thumbnail.
• Floorplans - Upload floorplan images.
• Videos - Add video URLs (e.g. YouTube links).
• Virtual Tours - Add virtual tour links.

Contact Tab

Provide the contact details required for sale documentation:

• Seller/vendor details - Name and contact information for the property seller.
• Solicitor details - The seller's solicitor for conveyancing purposes.

Documents Tab

Upload important documents for the property:

• Legal Pack - The legal pack PDF that buyers can download.
• Special Conditions - Any additional conditions of sale.
• Other Documents - Any supplementary documents.

Pricing Tab

Configure the financial details:

• Start Price - The opening bid amount for the auction.
• Guide Price - The price shown publicly to prospective buyers.
• Reserve Price - The minimum price the seller will accept. The property will not sell below this amount.
• Bid Increment - The minimum amount each new bid must increase by.
• Price Prediction -
• Appraisal Advice - Get guidance on setting competitive prices based on comparable sales and market conditions.
• Legal Fee (optional) -
• Additional Fees - Any additional fees payable by the buyer.
• Allow offers when property is 'Starting Soon' or had 'Ended' -
• Is VAT applicable on this lot? -
• Collect All Buyer Fees? -

There are also additional settings and checkboxes in this tab that allow further configuration of the pricing terms for the listing.

Viewings Tab

Manage property viewing slots:

• Viewing Dates - Schedule open viewing sessions.
• Scheduled Viewings - View and manage individual viewing appointments.

Editing a Property

Click on any property in the list to open it, then select Edit from the Action Menu at the top of the property page. The same tabbed form is displayed, pre-filled with the existing data. Make your changes and click Save or Save as Draft.

Publishing a Property

Once you've completed all required fields, you can publish the property to make it visible on your auction website. From the properties list, use the action buttons to publish a draft property.

Properties must have at minimum a title, address, guide price, start date, and end date before they can be published.

Property Actions

From the properties list, you can perform several actions on individual properties:

• Publish - Make a draft property live.
• Mark as Sold - Record a successful sale with the final price.
• Mark as Unconverted - Record that the sale did not complete after auction.
• Remove - Remove a property from the platform.
• Change End Date - Extend or shorten the auction period.
• Feature Property - Highlight a property on your website.
• Place Auctioneer Bid - Place a bid on behalf of an in-room or phone bidder.